MEETING MINUTES & ARCHIVE
April 13, 2008
In attendance at the meeting were Jani, Lynn, Susan, Charlie, Vickie, Christine & Thia.
Update on reunion planners:
They are still missing 80 people from our class. Each of us took 10 names and will try to track them down. 32 tickets have been paid. Prince just went up again.
Charlie - Treasurer:
Money still in account, Chris turned in a receipt for the picnic, There is also a Paypal account set up for payments. Event is listed on classmates and Reunion Specialists. All of us who have My Space Pages should add it.
Picnic:
Chris has the contract, Reserved, put down $90.00 for a deposit. We must pay a total of $540.00 by Sept. 12th. We have the room reserved from 11:30 - 4:30 PM. They set up table and chairs based on the plan we give them. We will barbeque outside and eat inside. There is an outstanding insurance issue with the Community Center asking someone to add the event on a rider as an additional insured for the day. Charmaine to get information for us on the insurance. We might want to ask spouses if they would like to barbeque.
Vicki - Dancing
is still looking for some to teach line dancing before the event.
Thia - Reunion Planners:
Categories for awards the following were decided on. Decoration for centerpieces will be Engraved Brandy Snifter with balloons and candy.
Next Meeting
Aug. 3rd 3:30 pm Lakeside Steak House, formally the Branded Oak.
Minutes from the Last Meeting:
March 2, 2008
In attendance at the meeting were Janice, Marty, Susan, Charlie, & Thia.
Getting the word out
We discussed different ways to get the word out and the following ways were mentioned:
- Posting a flyer at the old Branded Oak Restaurant
- Posting a flyer at a flooring company in Lakeside whose owner is an alum
- Contacting El Cap and seeing what avenues may be available to us through the school
Classmates.com was not as productive as hoped. It was suggested that the cost by users to communicate with other members may be a deterrent
Event Food
A favorite topic for everyone, the discussion centered around what type of food should be served and whether one or two types of food should be offered. A discussion of how to serve, or make the food available to attendees was also had.
It was suggested that we do not do a formal sit down dinner but rather have a combination of regular table seating and higher, bar or lounge type tables. This would facilitate people mingling with one another and not being 'locked-in' at one table.
Suggested food options were Mexican and Italian, served buffet style.
Finances & Banking
The committee has received the remaining funds from the 20th reunion which had been sent to the State of California. The amount received was approximately $692.
After a discussion of how to handle existing and forthcoming monies, it was decided to open an account at San Diego County Credit Union (SDCCU). They have a number of branches and are very accommodating to their customers. It was further decided that there will be three signers on the account. They are: Susan Rust, Thia Virissimo, and Charlie Shively. Charlie is to do the preliminary work and get signature cards for the next meeting. He is also to get the banking information necessary to set-up transfers to the account from a PayPal account.
Sunday Picnic
Much of the meeting was dedicated to discussing the picnic to be held on Sunday and the many tasks that need to be performed to pull it off successfully. Topics of discussion were:
The cost to rent facilities at El Monte Park
- $400 for a pavilion with electricity and shade beyond tree cover, etc.
- $150 reservation fee for an area without electricity and a capacity of approximately 50-100 people
- Parking will run $3 per car
What type of food to serve and how much to charge attendees
- The standard fare of hamburgers and hot dogs was suggested as that would be fairly simple to do
- It was suggested that we charge $5 per person 10 years old or older and $3 for those under 10
- A late suggestion was to have people bring their own food and drink and perhaps the committee could provide desserts of various types. This would eliminate many of the logistical problems and reduce our costs
The time to have the picnic and how to pull it off logistically
- It was decided that the picnic should be between 11am and 3pm on Sunday. This will allow late risers from Saturday night to move at a comfortable and those that need to travel home on Sunday time to do that.
- It was also decided to enlist volunteers to help cook (cooking can be done in shifts) and to clean-up afterwards
- Susan volunteered to set-up the ability to purchase tickets on the website
- We will also have horseshoes and volleyball available
- We will also need ice chests and probably a grill or two depending upon what's available at the site we reserve